How to Use Notion to Organize and Plan Podcast Episodes

By Sal Ciampa

Are you looking for a streamlined way to plan and organize your podcast episodes? Notion is a powerful tool that can help you manage everything from brainstorming ideas to linking research articles to your podcast scripts. Here’s a step-by-step guide to setting up your Notion workspace for podcast planning.

1. Set Up Your Notion Workspace

Start by organizing your workspace into different databases or pages for managing articles, scripts, and outlines. This structure keeps your research and podcast episodes connected.

Create a Database for Articles

1. Go to your Notion workspace and create a new page.

2. Select Table as the database type.

3. Add the following columns (properties):

• Title: Text for the article’s title.
• Link: URL of the article.
• Status: Use tags like "Not Read," "Read," or "Featured."
• Date Added: Date property for tracking when you saved the article.
• Category: Tags like "Gaming," "Gadgets," or "Tech News."

Create a Database for Podcast Scripts

1. Create another page and select Table as the database type.

2. Add the following properties:

• Episode Title: Text for the podcast episode’s name.
• Topic: A short description of the episode’s theme.
• Status: Use tags like "Draft," "Recorded," or "Published."
• Notes: A text field for adding bullet points or script ideas.

2. Link Articles to Podcast Scripts

To connect relevant articles to specific podcast episodes, use Notion’s Relation property. This feature links two databases, allowing you to pull in articles for a given script.

1. In your Podcast Scripts database, add a Relation property.
2. Select the Articles Database as the related database.
3. When editing a podcast episode entry, link the articles you want to feature in the episode.

3. Draft Your Podcast Script

Use the Notes section in your Podcast Scripts database to outline your episode:

• Add bullet points summarizing key ideas from linked articles.
• Include timestamps or sections for introduction, main topics, and conclusion.
• Use @ mentions in Notion to quickly link back to specific article pages.

4. Organize and Track Your Workflow

Notion lets you filter, sort, and create different views for your databases:

• Use a Table View to get an overview of your podcast episodes and linked articles.
• Switch to a Calendar View to track recording and publishing dates.
• Create a Board View (Kanban style) to move episodes through stages like "Draft," "Recording," and "Published."

5. Customize for Your Workflow

Notion is flexible, so feel free to adapt this setup to suit your needs. You can add templates for recurring episode formats or use reminders to keep your production schedule on track.

With this system in Notion, you’ll have an organized, efficient way to manage your podcast episodes from idea to publication. If you found this guide helpful, check out more content on salciampa.com.

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